Understanding UBO in the UAE: Your 2025 Obligations

Introduction

In the United Arab Emirates (UAE), the concept of Ultimate Beneficial Owner (UBO) is a critical component of the country's anti-money laundering (AML) and counter-terrorism financing (CTF) framework. As global standards evolve, UAE businesses must stay compliant with UBO regulations to enhance transparency, prevent financial crimes, and maintain credibility with regulators, banks, and international partners. These obligations are particularly relevant in 2025, with ongoing emphasis on accurate reporting and updates under key legislation like Cabinet Resolution No. 109 of 2023. This article provides a comprehensive guide to understanding UBO requirements, helping businesses navigate their responsibilities effectively.

What is a UBO?

An Ultimate Beneficial Owner (UBO), also referred to as a Real Beneficiary in some UAE contexts, is a natural person who ultimately owns or controls a legal entity, either directly or indirectly. According to UAE regulations, a UBO is typically defined as:

• An individual who owns or controls at least 25% of the company's shares or voting rights
• If no one meets the 25% threshold, the UBO is the person who exercises control through other means, such as significant influence over decisions or management
• In cases where no such individual exists, the senior managing official (e.g., CEO or managing director) is considered the UBO

This definition aligns with international standards set by organizations like the Financial Action Task Force (FATF) to combat money laundering and tax evasion.

Legal Framework

The primary legislation governing UBO in the UAE is Cabinet Resolution No. 109 of 2023 on Regulating the Beneficial Owner Procedures, which came into effect on November 6, 2023. This resolution builds on earlier frameworks, including Cabinet Resolution No. 58 of 2020, and mandates transparency in ownership structures.

Key Requirements

Key aspects include:

• Beneficial Owner Register: Companies must maintain a register with details such as the UBO's full name, nationality, date and place of birth, residence, identification numbers (e.g., passport or Emirates ID), and the nature of their ownership or control
• Shareholder Register: Separate from the UBO register, this records all shareholders and their details
• Nominee Arrangements: Companies must disclose any nominee shareholders or directors

The Central Bank of the UAE (CBUAE) Rulebook further outlines identification processes, emphasizing that all legal persons must be registered and maintain up-to-date information. In 2025, no major amendments have been announced, but businesses should monitor for any updates to align with global compliance trends.

Who Needs to Comply?

UBO obligations apply to nearly all legal entities registered in the UAE, including:

• Mainland companies
• Free zone companies (except financial free zones like DIFC and ADGM, which have their own rules)
• Offshore companies

Exceptions

Exceptions include:

• Companies fully owned by the federal or local government
• Publicly listed companies on recognized stock exchanges, due to existing transparency measures
• Entities in financial free zones with separate UBO regimes

All complying entities must appoint a UAE-resident contact person responsible for providing information to authorities.

Identification and Verification of UBO

To identify UBOs:

1. Review the ownership structure, including direct and indirect holdings
2. Trace control through chains of ownership if shares are held via other entities
3. Verify identities using official documents like passports or Emirates IDs
4. If no UBO meets the 25% threshold, default to the controlling individual or senior manager

Companies cannot rely solely on self-declarations; independent verification is required, often involving legal due diligence for complex structures.

Registration and Filing Requirements

Initial Filing

Submit UBO details to the relevant registrar (e.g., Department of Economic Development for mainland, free zone authorities for others) during company setup or renewal.

Required Information

Required information includes full personal details of UBOs, date they became UBO, and supporting documents.

Deadlines

Filings are typically required annually during license renewal or within 15 days of any changes.

Process

Maintain internal registers and report to authorities. Use online portals where available. In 2025, expect continued focus on digital submissions and integration with AML systems.

Maintenance and Updates

UBO compliance is ongoing:

• Update registers and notify authorities within 15 days of changes in ownership or control
• Conduct annual reviews of ownership structures
• Retain records for at least five years after the business relationship ends

Failure to update can lead to high-risk classification by financial institutions.

Penalties for Non-Compliance

Non-compliance can result in:

• Fines ranging from AED 50,000 to AED 100,000 per violation
• Suspension or cancellation of business licenses
• Restrictions on operations, reputational damage, and difficulties in banking or international dealings

Authorities may impose additional administrative penalties under Cabinet Resolution No. 109/2023.

Best Practices for 2025

To ensure compliance:

• Implement robust internal policies for UBO tracking
• Engage professional services for verification and filings
• Stay informed via official channels like the Ministry of Economy or CBUAE
• Integrate UBO checks into corporate governance routines

Conclusion

Understanding and fulfilling UBO obligations in the UAE is essential for business sustainability in 2025. By adhering to these regulations, companies not only avoid penalties but also contribute to a transparent economic environment. Consult legal experts for tailored advice, as requirements may vary by emirate or free zone.